How to Write a Cover Letter

Written by on September 19, 2011 in Career - No comments | Print this page

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A job search can be frustrating when you don’t know how to write a cover letter.  The cover letter is often times what recruiters and hiring managers see before they even look at your resume.

For this reason it’s extremely important that you write a clear and professional cover letter that will convince the recruiter to review your resume, schedule an interview and ultimately offer you a job.

The following sections of a cover letter all provide essential elements of a great cover letter.  Take a look and see how this information can show you how to write a cover letter.

1. Your personal/contact information should include: your name (large bolded font to make your resume stand out, your address, phone number and email.

Cover Letter Examples 1

Cover Letter Examples 1

2. The addressee section should include: the date, the recruiter or hiring manager’s name, then his or her title, company name, the address and city/state/zip.  If you don’t have a contact name then simply use: Hiring Manager.  Address the contact as Ms. Last Name or Mr. Last Name.  If you don’t have a name use Dear Sir or Madam.

Cover Letter Examples 2

Cover Letter Examples 2

3. The introduction paragraph should state the position for which you are applying, the location and how you found out about the position, i.e. a website, newspaper or an employee referral.

Cover Letter Examples 3

Cover Letter Examples 3

4. The body should include your qualifications, skills and why you would be a good fit for the position.  Draw upon your past experiences that align with the position’s description.

Cover Letter Examples 4

Cover Letter Examples 4

5. The conclusion should thank the recruiter/hiring manager for reviewing/considering your resume; extend an invitation for him or her to contact you; repeat the best channel of communication to reach you and if you’re comfortable identify a time you will contact them to follow up on your resume submission.

Cover Letter Examples 5

Cover Letter Examples 5

6. The closing should be professional and simple.  Don’t get personal or chummy.  Options include: Sincerely, Sincerely yours, Regards, Best regards etc.

Cover Letter Examples 6

Cover Letter Examples 6

Here are two quick tips about how to write a cover letter and cover letter examples. 

1. Though not noted in this example you should write “Attachment” below your name if sending an email or “Enclosure” if it will be physically delivered.

2. If physically delivered ALWAYS sign your cover letter.

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This is one of three cover letter examples and three resumes examples that come in the Job and Career Guide along with additional job search resources.  You can customize each Microsoft Word template to use in your job search.  Click below for the Job and Career Guide.

Job and Career Guide

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About the Author

Alana Johnson

Alana Johnson tries to enjoy the simple things in life and writes for the Lifestyle category on Quality Life Resources. Living in the small New England town of Norwalk, CT, she looks forward to the warm summer months. To submit your own article for my category, please click HERE. View all Self Improvement articles.