The art of data synchronisation can be frustrating for someone who maybe a technophobe but once the art is mastered a simple click of a button or tab eliminates the risk of losing all of your valuable information in the case of loss or damage to one of your gadgets.
We are constantly alternating between gadgets in our world, from your phone and MP3 player to your PC and laptop, and then we have storage devices, such as hard drives, flash discs and CD-Roms, which can get lost or broken.
In the beginning
A few years ago, you may have used CDs or DVDs to back up files from your PC or laptop, which are prone to getting lost or broken.
The moment your PC or hard drive crashed, the CDs would have come in handy, provided they hadn’t been lost or broken. If they had been broken, you’d be without any backup.
In this case, visiting a technician to recover your data would have been the second best option. In cases where the technician was unable to recover all of your data, you’d have had to come to terms with the permanent loss of data accumulated over a number of years.
The evolution in technology means that you have more data storage and back up options, but you should never throw out your data recovery specialist’s phone number.
Let there be USB flash drives, memory cards & hard drives
The innovation of USB flash drives and external hard drives brought on the idea for having a compact, robust device that can fit into your pocket: USBs. They’re great if you need to work from multiple devices in different locations.
However, if you use your portable storage device on varied computers, you may come into contact with viruses which are easily transferable and which could cause PCs or laptops to crash, or suffer from software glitches.
Of course, investing in a quality antivirus reduces the risk of these problems. You can get advice on this matter from your IT specialist, as there are many options to choose from but very few do an effective job in fighting viruses.
As another alternative there are plenty of cloud storage options such Sky Drive, Drop box and Sugar Sync.
Live in the clouds
The beauty of using cloud storage is that you don’t have to carry around storage devices and rely on them to back up your information. Data synchronising comes with making the right choice in software which will accommodate your hardware and vice versa, so that each device works hand in hand to make your life easier.
Some (very smart) devices have online storage as part of their native operating system, e.g., iCloud where devices are automatically synched and backed up when you update your data on any of your host devices.
But things become slightly more complicated when you have devices that don’t use compatible software and require frequent manual input.
One of Google’s most recent innovations is My Drive, which is a cloud storage system which stores up to 5GB of data between Google Docs, Gmail and Google +.
This choice has its pros, but it also has its cons, such as limited space to save documents, Google docs also tends to scramble your document formatting in presentations and spreadsheets, so it’s best to use it to view and share documents.
One of Google’s pros is that its interface is very user-friendly and saving your documents is a walk in the park. The default privacy setting ensures that you are the only person who can access the file and you have full control of over who may edit the file.
You can also download Google My Drive software for your PC and load documents straight from your computer.
Most smart phones have native software which allows users to sync data between their PCs and their phones.
For instance, Blackberry Desktop software also keeps your handset and PC in Sync every time you connect the phone to your PC using a USB cable, and allows you to back up you handset information and to access applications, files and photos.
When it comes to backing up music, movies, audiobooks, ebooks and videos, it is always best to use a quality hard drive and always keep your antivirus up to date.
Stay In Sync
We’ve all had digital devices go missing, break or suddenly lose a piece of valuable information which you have not saved anywhere else.
It can be an earth shattering feeling as you scramble through your other devices to find traces of the data you’ve lost, whether it’s an important telephone number, an old email or a document.
Because we all know back up is better than recovery, synchronising your data to a single platform, which is accessible from any device presents you with a challenge to thoroughly research the software that is best suited to your digital device.
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